Preview

 
  

This preview will show you what the Tropez program looks like
and what most of its functions are.

Record Browser
The Tropez record browser displays records in your database one item at a time.  In addition to the physical item information, the record browser also displays the following:

  1. Purchase information (i.e., date, price, and location)

  2. Generic description of the item

  3. The year the item first came out

  4. Packaging information

  5. The location of an image of the item

  6. Notes about the item

  7. The estimated value of the item

  8. The total value of your collection

  9. An image of the item

  

  
Record Browser dialog box
(click for full-size image)

  
The status bar at the bottom of the record browser provides extra information.  On the left of the status bar, messages will appear giving you more information about the button on the tool bar that your cursor is over.  The word "Ready" will normally be displayed here when your cursor is not over a tool bar button.  The first pane on the status bar will tell you how many records of the total number of records in your database have been filtered.  Normally this will display the words "All Records" as seen above.  The second pane will display "X of Y", where X is the current record number of the set of records, and Y is the total number of the set of records.  See Filter Records for more information about these status bar panes.  The last three panes are to let you know whether the Caps Lock (CAPS), Num Lock (NUM), and Scroll Lock (SCRL) keys are active.

  

Toolbar

Toolbar

The toolbar is a row of buttons near the top of the record browser.  The following is a description of the toolbar buttons:
  

New New.  If you want to create a new database, click this button.  The Record Browser will be cleared of any existing records and you can start adding new records.
  
First First.  Click this button to display the first record in your database.
Open Open.  If you want to open a database that is on your hard drive, click this button.  The Open Database dialog box will appear.
  
     Previous Previous.  To view the record before the current record, click this button.   If you are at the first record, you will be taken to the last record in the database.
Save Save.  After you have finished adding your records you can save the changes. Jump To Series Jump To Series.  To jump to the first record for a particular series, click this button.   The Select Series dialog box will appear.
  
List Maker List Maker.  When you click this button the List Maker dialog box will appear, from which you can choose what type of list you want, and how you want to view it.
  
Next Next.  To view the record after the current record, click this button.   If you are at the last record, you will be taken to the first record.
Print Print.  Click this button to print a list of all or filtered item records directly to a printer.
  
Last Last.  Click this button to display the last record in your database.
Print Preview Print Preview.  Click this button to preview a list of all or filtered item records before printing.   Search.  Search for an item in your personal database.  The Search for Item dialog box will appear.
  
Add Add.  Click this button if you want to add a new record (e.g., a dispenser) to your current database.  The Add New Item dialog box will appear.
  
 Go To Go To.  If you want to go to a record of a specified number, click the Go To button.  The Enter Record Number dialog box will appear.
Modify Modify.  To modify the current item record you would click this button.  The Modify Current Item dialog box will appear.
  
 Filter Records Filter  If you want to filter the records to get only the items that match a certain criteria, click the Filter button.  The Filter Records dialog box will appear.
Duplicate Duplicate.  If you want to add a new record (e.g., a dispenser) and populate it with the information in the current record, click this button.  You will be prompted to complete the duplication.
  
 Add/Remove Filter Add/Remove Filter.  After you've done a Filter and you want to be able to see all of your records, click this button.
Delete Delete.  You would click the Delete button if you want to remove the current record (e.g., dispenser) from your database.  You will be prompted to complete the deletion.
  
Help Help.  Use this button to get context sensitive help on the Tropez program.
Image Image.  This button is clicked to turn on/off the viewing of the selected image file of a item.
  
Fit Fit.  Clicked this button to turn on/off the fitting of the selected image file of a item.

  

Open Database
To open an existing Tropez database file, click the Open button on the toolbar and this dialog box will appear.

The database file extension is .ddb.  If you type in a different extension you will not be able to see it in the file list box of the Open Database dialog box.  If you leave off the extension, the .ddb extension will be added.

  


Open Database Dialog Box
(click for full-size image)

  

List Maker
The List Maker lets you decide what kind of list you want and how you want it outputted.  If you select Plain Text (.txt) or Rich Text Format (.rtf) as the output file type, the text editor(s) you have associated with these file types will open and display your list.  If you select HTML as the output file type, your web browser will open to display your list.  A Sample List Output will display based on the Format and Output File Type selections.

You can choose your list to be in either column or row format.

  


List Maker dialog box
(click for full-size image)

You can choose from four different types of lists:

  1. Filtered records items.  If you do a "Filter Records" to get a subset of records (e.g., all of your Santa Claus dispensers), a list containing only this subset will be created.

  2. Items that you own.  This choice will create a list containing all items in your database.

  3. Items that you do not own.  A list containing all items that you do not own will be created.

  4. All item variations.  All of the variations contained in the catalog will be made into a list.  You can also select to create a checklist for this option.

You can also customize a list that is in row format.  You can choose what fields to include and in what order they appear.  This customization is only applicable for types 1 and 2 listed above.

 

Add New Item
The Add New Item dialog box is what you use to add a new item to your database.  Initially, the Series, Sub-Series, Character, Issue, and Variation drop-down boxes will be empty.  After you've selected a series from the Series drop-down box, the Sub-Series drop-down box will list all of the sub-series in the selected series.  After you've selected a sub-series from the Sub-Series drop-down box, the Character drop-down box will list all of the characters in the selected sub-series.  After you've selected a character from the Character drop-down box, the Issue drop-down box will list the issue letters for the selected Character.  If the character has only been issued once the Issue drop-down box will only contain a dash (-), which will automatically be selected for you. After you've selected an issue from the Issue drop-down box, the Variation drop-down box will list the variations for the selected Issue.  If the issue does not have any variations the Variation drop-down box will only contain a dash (-), which will automatically be selected for you.
  

  


Add New Item dialog box
(click for full-size image)

Instead of making a selection from each drop-down box individually, you can click the Search button to search for a particular character.  If you click the Search button, the Search for Item dialog box will appear.

After you've selected the series, sub-series, character, issue, and variation the Text Description tab will give a description of the selected item, the Sample Image tab will show an image example of the selected item, and the production years of the item you selected will be displayed.

The Country drop-down boxes contain the country number and names where items are made.  You will need to selected the country number from the small drop-down box on the left.

The Stem Color drop-down box contains a list of several possible item stem colors.  If you don't see the color you want you can simply type it in and it will be added to the list.

The Made For drop-down box contains a list of some countries that the item may have been packaged for. If you don't see the country you want you can simply type it in and it will be added to the list.

The Wrapper drop-down box contains a list of package types (e.g., MOC, MIB, or Loose). If you don't see the wrapper you want you can simply type it in and it will be added to the list.

All of the other fields are pretty much self-explanatory.

  

Modify Current Item
The Modify Current Item dialog box looks and works just like the Add New Item dialog box as described above.  The only difference is that the Modify Current Item dialog box fields will be populated with the information of the current item record, whereas the Add New Item dialog box always comes up blank.
  


Modify Current Item dialog box
(click for full-size image)

  

Search for Item
The Search for Item dialog box is used to search the catalog for a particular item.  The user enters what they want to search for in the field and then clicks the Search button. The catalog will be searched looking for items that contain the text entered. If one or more items are found matching the text you entered, they will be listed.  The user would then select the item that they where searching for. If searching from the record browser, the selected item will appear in the record browser. If searching from either Add New Item or Modify Current Item,  the Category, Series, Sub-Series, Character, Issue, and Variation drop-down boxes will be filled with the selection.


Search for Item dialog box
(click for full-size image)

  

Select Series
The Select Series dialog box is used to select a series so that you can jump to the first record in your database that matches the selected series.  This dialog box also shows the record number you will jump to for the series you selected.


Select Series dialog box

 

Enter Record Number
The Enter Record Number dialog box is used to specify the number of a particular record to go to. After you've entered the number, click the OK button. You will then be taken back to the programís record browser displaying the record for the number you specified.


Enter Record Number dialog box

 

Filter Records
The Filter Records dialog box is used to enter and select filter criteria to help you filter on particular items.  After you've selected your criteria, click the OK button.  You will then be taken back to the program's record browser and only those records that match your criteria will be available to you.  To make all of the records available to you, click the Remove Filter button.

After you do a filter, the first pane of the status bar will now display "X of Y", where X is the number of records that match your filter criteria, and Y is the total number of records in your database.  For example, if you have 100 dispensers in your database and 5 of those are Santa Claus dispensers, the first pane of the status bar will display "5 of 100" when you do a filter for the Christmas series and the Santa Claus character.

  


Filter Records dialog box

 

Installed Images
The Installed Images dialog box is used to list how many images are installed for each series.  If all of the images for a series are installed you will see the word "Complete" along with the number of images.


Installed Images dialog box

  

Options
The Options dialog box is used to change program options.  There are six types of options available: General, Currency Symbol, Price List, Exchange Rate, Date Format, and Backup Settings. General option allow you to choose whether to load the last used database at startup and to show the splash screen at startup.  The default currency symbol is the dollar ($) symbol. The default date format is mm/dd/yyyy (e.g., 03/27/2011). Backup Settings allow you to choose how many backups to keep and how often to backup the file.

Check the boxes to enable loading of the previously used database at startup and to enable showing the splash screen at startup.

  
Options (General tab) dialog box
  
To select from a list of common currency symbols, click the first radio button and select the symbol from the pull-down list. If you the symbol is not in the list, click the second radio button, labeled Other, and type the symbol in the appropriate symbol. Options (Currency > Symbol) dialog box
  
Select the option that describes what values to use in displaying the estimated values of the items in the database and in calculating the Collection Total value. Select "Use only my estimated values" to only use the estimated values entered in the database. Select "Use only the price list values" to only use the values from the provided price list. Select "Use my estimated value when set (Otherwise, use the price list values)" to always use the estimated value entered in the database if the value are greater than zero, otherwise use the value from the provided price list.   Options (Currency > Price List) dialog box
 
The values in the provided price list are in US dollars. If you want the estimated values and Collection Total value to be in something other than US dollars you will need to set the exchange rate. To change the exchange rate, select the country from the pull-down list for the appropriate currency (e.g., "Canada - Dollar - CAD") and then click the Update button. The top field will update to the correct (and current) exchange rate and the price list values will automatically be adjusted by this rate. You may want to occasionally update the exchange rate to get the latest rate.   Options (Currency > Exchange Rate) dialog box
 
To change the date format select a format from the list. This format will be used on the programís record browser for the Purchase Date. Options (Date Format tab) dialog box
  

Enter how many backups to keep and selected how frequently to make the backup.  You can backup the database every time you run the program or you can specify how many days to wait before backing up the database.  If you do not want to keep any backups, enter zero for the number of backups to keep.

These options will be retained from one usage of this program to the next.

Options (Backup Settings tab) dialog box

  

Counter
The Counter dialog box is used to count items in the database.  Besides a total count, which can always be seen on the Status Bar, this command also allows you select which categories and series' to include in the count, and allows you to exclude duplicate items.

To include particular categories in the count, check the boxes next to the names of the categories you want.  To include particular series; in the count, click the plus box next to the category and check the boxes next to the names of the series' you want.

To exclude duplicate items, check the box next to 'Exclude duplicates from count'. The box is checked by default.

  
Counter dialog box
  
After all choices have been made, click the Count button to obtain the count.  The Count Total box will appear displaying the count total.

Count Total message box

 


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